 The inevitability of paper in our offices could not be quantified and with the adverse effect within certain years is alarming. Due to the increase in the quantity of papers generated in offices, sections, departments etc. It was envisaged that within a few years the file cabinet would be striving for space with personnel occupying the office spaces.
Our paperless initiative to offices on paper document solutions is very versatile and comprehensive, which include scanning and digitizing of paper & paper data to be accessed, shared and modified by co-worker without document been physically abused, misplaced or unsecured. Office paper documents are converted to electronic documents which are centrally stored electronically but the electronic documents remain in their native format. Our Product OPTIX TM gives your organization the shortest distance, time and access to all documents.
Document Management
Create a central repository of all your documents: word processing files spreadsheets and scanned paper documents all centrally managed, consistently indexed and searchable, and secured so only those authorized can see the files.
Optix makes document management easy, secured and accessible. It is quick and easy to deploy, we provide drag-and drop tools that allow you to quickly design your index and retrieval application. You can create multiple indexes so you can search for the documents in different ways. And Optix had even created the database tables on the system for you, no need for a programmer or a database administrator.
Benefits of Optix are:-
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Optix is use to store, retrieve and Manage documents
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Optix gives control access to documents, tracking and manage changes
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Capture business knowledge and make it searchable and shared
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Optix automate business processes to improve on quality of services and reduce costs
As your needs grow, so does Optix. Optix supports and handles thousands of users and requests, millions of scanned documents or generated screens, terabytes of storage information. Your Optix system can be enhanced with other modules to make your organization more efficient. Workflow allows you to manage business processes by routing documents to those who need to review and approve (involved) in each process for service timed duration. Just use our Graphical Route Editor to design your process, review process complete with your business rules.
WORKFLOW:
Graphical Route Editor allows you to visually and interactively define how information and documents flow through your organization. Create as many different routes as you wish for each process and each route process is customized for a particular document type.
Optix empowers you to start any document process down its automated path by simply dropping it on a route. Optix saves it to the workflow server and makes it available to whoever needs it next. Documents can be routed from person to person, between groups, offices, and even to automated processes that you might already have in place of your system. And at each step are a set of rules defining what is to be done and what decision need to be made approval, rejection, application acceptance, bill payment you can define whatever actions you need and the rules surrounding what happens when those decisions are made.
Optix can assign work to groups or office pools, where ant member of the group can pick up the next thing to be done. Documents requiring approval from several offices can be simultaneously routed with notifications provided to a supervisor when those approvals are complete. Users can quickly make overlay notes on routed documents using our suite of annotation tools. And with Optix Web, your remote browser-based user can be an integral part of your document processing anywhere in the world.
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